Event Planning Dashboard

IN SEASON

The Forsythia Edition · Year One · Haus of Couture Cakes & Lashed by Jas

Friday, June 5th, 2026 6:30 in the Evening · Kansas City, MO
--Days Out
Total Tasks00 complete
Completion0%0 remaining
Budget Est.$0$0 committed
Already Own$0saved in costs
Guests00 confirmed

Task Roadmap

Task Status Overview
Progress by Phase
Phase Timeline
FoundationApr 6 – Apr 18
ProductionApr 19 – May 15
Execution PrepMay 16 – May 31
Event WeekJun 1 – Jun 5
Post-EventJun 6 – Jun 20
Critical Path
How to Use
Click the circle to cycle status:
Pending → In Progress → Complete → Blocked

Double-click any row to edit.

Red left border = critical path item. Do not delay these.

Dependencies shown in gray beneath task name. Never start a task until its dependency is done.

Budget Tracker

Total Estimated$0
$0 committed$0 saved
Budget Notes
Toggle I Have This on any item Haus already owns — it deducts automatically from her share.

Double-click any line item to edit the actual committed amount once orders are placed.

10% contingency is included. Do not spend it until event week.

Vendor Tracker

Vendor Checklist
☐ Venue — contract signed
☐ Photographer — booked & deposited
☐ Videographer — booked & deposited
☐ Florals & Styling — brief sent
☐ Print Vendor — files submitted
☐ Gift Box Supplier — order placed
☐ Mirror Engraver — order placed
☐ Catering / Beverage — confirmed
Vendor Policy
Every vendor must have a written confirmation before they are marked Confirmed. Verbal agreements do not count.

Deposit receipts should be saved to a shared folder accessible to both co-hosts.

Run of Show — June 5th, 2026

Every minute of the evening accounted for. Double-click any row to edit.
Venue Time Window
Venue booked: 6:00 PM – 8:00 PM
Early access: 5:30 PM (30 min only)
Hard exit: 8:00 PM sharp

Overtime charges begin at 8:01 PM. Confirm the per-15-minute rate in writing before signing. Budget line for overtime buffer is included as a safety net.

7:40 PM is the gift delivery trigger. If delivery hasn't started by 7:40, start it immediately regardless of where the evening is.
Shot List for Photographer
• Styled table before guests arrive (5:50 PM)
• Place setting flat lay detail
• Gift box at seat
• Each guest arrival moment
• Question card being written
• Card collection moment
• Tasting — each cake
• Two-minute personal moments
• Gift box delivery walk
• Group candid — end of evening

Guest List & Follow-Up

Click RSVP to cycle status. Click Follow-Up to record post-event conversion.
Guest Strategy
Haus invites 10. Jas invites 10. Every guest should be someone who plans events, refers vendors, or is an active KC business woman.

Keep a waitlist of 3 per co-host. Begin replacement outreach the moment any guest declines — do not wait.
Post-Event Follow-Up
Personal email to every guest within 48 hours of the event. Track who books Jas and who enquires about Haus here — this is the ROI record for Year One and the proof of concept for Year Two.

Risk Register

Risk Summary
Why a Risk Register
Most events fail not from lack of planning but from failure to anticipate what can go wrong. This register forces both co-hosts to think through scenarios before they happen — so the response is a plan, not a panic.

High — mitigation must be in place now.
Medium — have a backup ready.
Low — noted and monitored.
Deposit & Payment

Add Run of Show Moment

Add Guest

Add Risk